March 2026 DRAFT Minutes
Clerk’s Contact Details:
Village Hall, Brookside, Scopwick. LN4 3PA.
07872 943179 | clerkscopwick@gmail.com
Scopwick and Kirkby Green Parish Council
https://scopwick.parish.lincolnshire.gov.uk/
The minutes of the full Council meeting of Scopwick and Kirkby Green Parish Council, held on Tuesday 31st March 2026 at 7:00 pm. The meeting was held in Scopwick Village Hall. These are notes of the meeting until approved by the Council as a true record.
Present: Cllrs, J Flett (Vice-Chair), O Davies, C Kerrigan and D Nelson; and Parish Clerk - J Sargent.
Public Forum
There were no members of the public in attendance.
North Kesteven District Councillor
Cllr A Bailey was not in attendance and no written report was provided.
Lincolnshire County Councillor
Cllr R Kendrick provided a monthly report circulated with Councillors via email. In addition, Cllr Kendrick reported that the County Council continue to address potholes and encouraged continuing to report issues to the fixmystreet website. Cllr Kendrick also reported that some meetings can be chaotic under the Reform administration and that a site visit will take place with the LRSP on the B1189 after a number of recent accidents.
With no further matters, it was resolved unanimously to move into formal session.
102. Welcome from the Chair of the Parish Council
Cllr Flett opened the meeting welcoming everyone, thanked Councillors for their attendance, reminded Councillors to turn phone off or on silent and of emergency exits.
102. Apologies for absence.
It was resolved unanimously to accept apologies from Cllrs M Williams (Chair), P Baumber and P Frost.
103. Declarations of Interest.
None received.
104. To approve as a correct record the minutes of the full Council meeting held on Tuesday 13th January 2025.
With no matters arising, it was resolved unanimously to accept the minutes as a true and accurate record.
105. To approve the record of accounts for:
a. January
b. February
With no matters arising, it was resolved unanimously to accept the accounts submitted for consideration. A copy of the Accounts Report included as an attachment to the minutes.
106. To receive the bank reconciliation for:
a. January
b. February
The Clerk provided the bank reconciliation to keep Councillors up to date with the financial status of the Council, for information purposes only. A copy of the bank reconciliation is included as an attachment to the minutes.
107. To receive reports:
a. Village Hall Committee
Cllr Flett reported that the Hall has been booked for elections in 2027, but not 2026, the emergency light in the ladies toilets has been replaced, with 3 other lights due to be replaced, and that the daffodil weekend was a great success
b. Playing Field Committee
Cllr Nelson confirmed that weekly inspections are ongoing, a grant application has been submitted to Heath Farm for the repairs needed, if the application is unsuccessful, funding will have to be sourced elsewhere.
c. Community Speed Watch
Cllr Frost was not in attendance and submitted an update via email circulated with Councillors prior to the meeting. A copy is included as an attachment to the minutes.
It was requested to record a note of thanks to Cllr Frost for his continued efforts on speed related issues in the parish.
d. Environmental Report
Cllr Davies reported that the ground water levels are beginning to lower, although the water table is still high. LCC have schedule works to install kerbs around the green and that there are another 2 dead trees that need removing as well as another fallen tree near the substation.
e. The Chair
No report.
f. The Clerk
The Clerk advised the end of year internal audit will take place in May in order for the AGAR to be considered at the Annual Meeting of the Council and then submitted to the external auditor.
108. To receive notification of any planning permissions, refusals, withdrawals, or amendments
a. Application 25/1383/FUL | The erection of 6no silos at Scopwick Mill - Approved
b. Application 25/1307/HOUS | Amended plans at 25 Beckside, Scopwick.
The Clerk confirmed all planning notifications had been circulated via email, with responses where relevant sent to NKDC, in line with the Council’s Scheme of Delegation. The Council’s feedback can be viewed on NKDC’s Planning Portal, or a copy can be provided by the Clerk.
109. To consider policies for adoption:
a. Lone Worker Policy
b. Managing Performance Policy
c. Volunteer Policy
All policies were circulated with Councillors prior to the meeting. It was resolved unanimously to adopt all policies tabled for review.
110. To consider LCC’s grass cutting maps as part of the agreement with LCC.
The Clerk provided copies of maps from the previous year, and the updated maps provided by LCC. With no comments, it was resolved unanimously to approve the maps for the agreement with LCC. The Clerk to contact LCC.
111. To consider a request to apply for funding through LCC’s Parish Bus Shelter Grant Scheme to refurbish/install new bus shelters in the parish.
A member of the public requested the Council consider applying for funding to help improve the condition of the bus shelter on Heath Road and install a new bus shelter. The Clerk advised that an aluminium and Perspex shelter would be approximately £1,500.00 with a 10–15-year life span and a wooden shelter would be around £6,000.00 with a 50-year life span. The grant scheme provided up to £3,000.00 and the Council have not allocated any funding to a bus shelter project in the 2026-27 budget. It was resolved unanimously to ask the County Council to install a new bus shelter near the Granaries and if no action is taken to consider funding in the 2027-28 budget.
112. To receive an update on the mid-year audit report.
The Clerk reported that all tasks would be completed by the Annual Meeting of the Council in May, with some to be items on that agenda for approval, such as an updated IT Policy.
113. To receive a record of previous resolutions and action points.
The Clerk provided a record of previous resolutions and action points that were ongoing and complete.
114. To consider meeting dates for 2026-27.
It was resolved unanimously to confirm the meeting dates for 2026-27. The Clerk to publish on the website.
115. To confirm the date of the next meetings as Tuesday 26th May 2026.
It was resolved unanimously to hold the next meeting on Tuesday 26th May 2026, in the Village Hall, which will be the Annual Meeting of the Council.
116. To receive and update on:
a. Solar Farm Proposals including: Springwell Solar Farm, Fosse Green Energy, Leoda and Coleby.
b. Navenby Substation.
c. Battery Storage, near Navenby.
Cllr Williams provided a written report circulated at the meeting by Cllr Kerrigan, included as an attachment to these minutes.
Cllr Kerrigan reported that Dr Caroline Johnson MP, attended a recent Navenby Action Group meeting in support of the group.
Cllr Flett closed the meeting at 8:12pm.