May 2026 Agenda (Annual Meeting)
Clerk’s Contact Details:
Village Hall, Brookside, Scopwick. LN4 3PA.
07872 943179 | clerkscopwick@gmail.com
Scopwick and Kirkby Green Parish Council
https://scopwick.parish.lincolnshire.gov.uk/
19th May 2026
Dear Councillors,
You are hereby summoned to attend the Annual Meeting of the Council which will be held on Tuesday 26th May 2026, commencing at 7.00pm in Scopwick Village Hall. The business to be dealt with at the meeting is listed in the agenda.
Following the election of the Chair and Vice-Chair, there will be a public forum up to a maximum of 15 minutes. At the discretion of the Chair, members of the public will be invited to make representations or to ask questions in respect of matters on the agenda and other matters in the parish.
A further 10 minutes will be set aside to receive brief reports of the Police, elected members of Lincolnshire County Council and North Kesteven District Council.
Jack
Jack Sargent
Parish Clerk
AGENDA
1. To elect a Chair of the Council for the forthcoming term of office.
2. To receive the Declaration of Acceptance of Office of the Chair
3.To elect a Vice-Chair of the Council for the forthcoming term of office.
4. To receive the Declaration of Acceptance of Office of the Vice-Chair.
5. Public Forum
To resolve to suspend the meeting for a maximum of 15 minutes to allow members of the public to make representations or to ask questions.
6. Welcome from the Chair of the Parish Council.
7.Apologies for Absence.
To resolve to accept apologies for absence and where valid reasons are given to the Clerk prior to the meeting, in accordance with Local Government Act 1972 s85 (1).
8.Declaration of Interest.
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
9. To approve as a correct record the minutes of the full Council meeting held on Tuesday 31st March 2026.
10. To approve the record of accounts for:
a.March
b. April
11. To receive the bank reconciliation for:
a.March
b. End of Year 2025-26
c. April
12.To consider a schedule of regular payments.
13. To receive a budget review for the fourth quarter of the 2025-26 financial year.
14. To receive the account summaries for 2025-26:
a. Community Account.
b. Reserve Account.
c. Combined Accounts.
15. To approve the Annual Governance and Accountability Return (AGAR) forms for the 2025-26 financial year:
a. To approve section 1, points 1 - 9 of the Annual Governance Statement.
b. To approve section 2, the Accounting Statement.
16. To confirm the dates of the period for the exercise of public rights relating to the 2025-26 accounts commencing on Wednesday 3rd June 2026 and ending on Tuesday 14th July 2026.
17. To approve the direct debit payments to Nest Pensions.
18. To appoint bank signatories.
19. To review policies:
a. Standing Orders
b. Financial Regulations
c. Scheme of Delegation
d. Code of Conduct
e. Reserves Policy
f. Risk Management and Risk Register
20.To consider a new IT Policy.
21. To review terms of reference for:
a. Personnel Committee
b. Grievance Committee
22. To appoint members to Committees of the Council:
a. Personnel Committee
b. Grievance Committee
c. Playing Field Committee.
d. illage Hall Committee.
23. To appoint members to areas of interest:
a.Highways and footpaths.
b.Maintenance of grass, trees, and hedging.
c.Traffic and road safety.
d. Risk assessments and health and safety.
e. Environment
24. To consider projects to use the funding to be received via the Community Infrastructure Levy (CIL).
25. To receive a record of previous resolutions and action points.
26. To confirm the date of the next meetings as Tuesday 28th July 2026.
27. To receive an update on:
a.Fosse Green Energy Solar Farm Proposals
b.Navenby Substation
c.Battery Storage, near Navenby
d. Springwell Solar Farm