May 2022 Minutes
Scopwick and Kirkby Green Parish Council
http://parishes.lincolnshire.gov.uk/ScopwickandKirkbyGreen/
Minutes of the meeting of Scopwick and Kirkby Green Parish Council held on Tuesday 24th May 2022 at 7pm. The meeting was held in the Village Hall.
Present:
Cllr Baumber (Chair), Cllr Flett (Vice-Chair) Cllr Nelson, Cllr Brackenbury, Cllr Money, District Cllr Clegg, District Cllr Clarke
In the absence of a Parish Clerk Cllr Flett took the minutes
25/22. Chairman’s welcome
The Chairman opened the meeting welcoming everyone and thanking them for their attendance. There being no public present the public section was closed.
He noted the sad news that Joe Kennard had died recently and spoke of his service as a previous Parish Clerk and his contribution to our villages. A letter of condolences had been sent to Patricia on behalf of the Parish Council
26/22. Apologies for Absence and Reasons Given
Apologies were received from Cllr Banks (away on business), Cllr Davies (at work) and County Cllr Kendrick (out of the country).
27/22. Declarations of Interest
Cllrs Banks, Nelson and Flett declared an interest in agenda item 5(d) due to their own or relatives’ involvement with the Village Hall Committee. Cllr Nelson declared an interest in agenda item 5(e) as Chair of the Playing Field Committee.
28/22. Minutes of previous meetings
Minutes of the Parish Council Meetings held on the 29th March 2022 were accepted and it was RESOLVED to adopt the minutes as a true record.
29/22. Clerks Report
(a) District and County Councillor(s) Reports
Cllr Clarke reported that face to face meetings with officers is possible by appointment. A memorial to the Duke of Edinburgh is now in place outside the Hub
Cllr Clegg reminded everyone that NKDC is now in purdah prior to elections. Following the review of NKDC services scrutiny had been restructured with one committee looking inward at resources and the workings of the council and another outward at community support
(b) Matters Outstanding
1)The position of Parish Clerk remains unfilled. Advertisement continues. After 21st June the temporary arrangement will cease. Cllr Clegg will raise the issue with NKDC
2) The flood group had met in the village and noted points of concern that had been raised by the village
3) No further information had been received concerning the bus shelter
4) Planters for the village entries has been refurbished and will be put in situ
(c) Neighbourhood Planning Group
The Neighbourhood plan is with NKDC. Some clarity had been sought mostly concerning mapping. Assistance had been provided and the process is nearing conclusion. Some extra expense had been incurred because of the time delay. The referendum is expected in September or October.
(d) Village Hall Committee Report
Cllr Flett spoke about the loss of Joe Kennard who had been the Booking Secretary for the hall and how he will be greatly missed. The hall is going to host the reception following the funeral thus allowing more of the village to attend. We will also hold the annual Great Get Together in his memory and any money raised will go to the Air Ambulance.
We held a very successful joint venture with the Western Front Association and they intend to return for future events.
A reminder was given for The Queen’s Jubilee on Thursday 2nd June. 111 attendees are expected. On Sunday 5th Brookside will be closed to traffic for the village Picnic and Street Party. The children’s gifts will be distributed to those 11 years and younger.
(e) Playing Field Committee Report
Cllr Nelson reported that the opening event had been very successful with over 100 attendees including those who had sponsored equipment. They had booked the village hall for use of the toilets and first aid. In future they will ensure that first aid box is present at outdoor organised activities. They had collected a number of signatures supporting the installation of adult fitness equipment.
(f) Community Speed Watch Report
No report submitted.
(g) Police Report
No report submitted.
30/22. Financial Matters
In the absence of a financial officer the completed accounts cannot be signed off. It was RESOLVED to hold an extraordinary meeting (date to be arranged). It was RESOLVED to submit the accounts to the external auditor.
31/22. Planning Matters
(a) Reference 22/436/HOUS installation of solar panels to front elevation of 41 Main St Scopwick
All Councillors are aware that current planning regulations preclude solar panels on a highway facing elevation in a Conservation Area. There is concern that a decision contrary to this regulation would set a precedent. Whilst the current size and nature of greenery would provide some reduction to visibility, the panels would be seen from all aspects. Should the height of such growth be reduced, visibility would increase. The Parish Council is however aware of current energy issues and the general will to increase use of renewable energy.
32/22. Correspondence
There had been some correspondence re the defibrillator pads that needed replacing. This is being followed up. The Correspondence log was examined and no further issues were noted.
33/22. Matters for Resolution
(a) Community meeting re The Limes
All Councillors had received and noted the minutes of the community meeting regarding the proposed development of the Limes site. These minutes had also been sent to NKDC planning department. Comments had also been taken at the Annual Parish Meeting.
It was noted that the closing date for comments had passed, mainly due to the lack of support from a clerk. It was RESOLVED that the Parish Council comments be submitted and request made that they be considered.
34/22. Date of Next Meeting
The next meeting of the Parish Council is scheduled for 7pm on Tuesday 26th July 2022. The meeting will take place in Scopwick Village Hall.
Minutes submitted by:
Cllr Janet Flett