PFC Minutes May 2019
Scopwick and Kirkby Green Playing Field Committee
Minutes of the meeting held on the 20th May 2019 at Scopwick Village Hall
Public forum:
John Woodard, Chair of the Neighbourhood Planning Group, addressed the Committee regarding the outcome of the neighbourhood survey as far as it related to the Playing Field. The survey asked how often the respondent visited the Playing Field. The results have yet to be analysed. However he passed on a comment made suggesting that the Parish Council employ a youth leader to encourage activities on the site.
1. Present: David (Chair), Charlie, Angela, Jane, Neil, Tracey and Mark.
Rosa sent her apologies.
David welcomed everyone to the meeting including a new member, Mark Driver.
2 The draft minutes of the meeting held on the 11th March 2019 were approved by those present at that meeting and signed by the Chair as a true record.
3. Financial Report.
Jane presented the end of year report to the Clerk. She confirmed that the bank balance stood at £5833.90, no change since the last meeting in March 2019.
4. Inspection Report.
Since the last meeting Neil had inspected and reported some cracks on the junior swings as well as general signs of deterioration particularly on the log cabin and junior play tower. Neil removed the stile as it had rotted through.
5. Issues Considered.
(a) Maintenance
Areas of grass had been sprayed around the equipment and the field edges. Concerns were raised over safety of the spray. Clerk agreed to check with the grass cutter and report back to the Committee.
The Committee agreed that the Parish Council should be asked to replace the stile and the Clerk obtain quotes to enable this to happen as quickly as possible.
(b) Fundraising
The date of the race night was to be changed to the 30th November 2019.
As last year the Committee will sell ice cream at the village show on the 3rd August. Jane agreed to co-ordinate the ice cream sales with the help of the Clerk who agreed to look into obtaining a mobile refrigerated unit.
(c) New Play Equipment
Although three play equipment suppliers had visited the site and been given a brief by the Clerk, only one had to date submitted plans. The Committee looked at the plans. It was suggested that if the bark areas were to be retained as the best surface for the large play tower, the existing area could be made smaller to reduce future bark costs. Also the log cabin currently provided a place to picnic within the play areas. A picnic table could be installed between the two bark areas and the Clerk will look at those made from recycled plastic.
Mark commented that due to issues with the hedge (balls being punctured by the thorns) only one of the goal posts was regularly used. He agreed to look at alternatives and report back to the Committee.
The Clerk agree to forward the further designs to all Committee members via email over the next few months so that they could be discussed at the next meeting.
6. Agenda items for next meeting:
New play equipment and Race night.
7. Date for the next meeting: Monday 12th August at 7:00pm.
Minutes prepared by the Parish Clerk Jill Moran.