PFC Minutes May 2021
Scopwick and Kirkby Green Playing Field Committee
MINUTES
Minutes of the meeting held in Scopwick Village Hall on the 18th May 2021
1. Present: David Nelson (Chairman), Rosa Nelson, Tracy Fenwick, Guy Harvey, Jules Wilkins (Parish Clerk)
Apologies: Jill Moran, Neil Gridley, Mark Driver
David welcomed everyone to the meeting, the first ‘in person’ meeting for a long time.
2. Minutes
Minutes of the Playing Field Committee Meeting held on the 20th April 2021 were APPROVED.
3. Financial Report
Rosa provided the Treasurer’s Report on Jane’s behalf. Recent purchases were the stepping logs (£199.20) and cable ties for the swings (£23.80) and the current balance is £2676.81. Jane has also repaired the damaged bench in the toddlers play park.
4. Inspection Report
Jules presented the inspection report on behalf of Jill. There are no concerns from recent inspections but the weeds are starting to come up in the toddlers play park again. It was AGREED that members of the PFC would pull up the weeds as and when they are available.
David reported that the bird damaged areas of the playing field are not recovered as expected and would benefit from seeding to cover the patches. It was AGREED that Rosa would purchase the seed and David would apply it at the appropriate time.
5. Playing Field Update
(a) Development Survey
The suggested questions were discussed and it was AGREED to change the wording of question 1 and that Jules would circulate the amended question set with these minutes. It was also AGREED that the survey would be carried out by Janet Flett and Jules Wilkins at the event on 26th June and, depending on how many responses are received that day, may be included in the Parish Council newsletter in September.
(b) Gate Replacement
Jules updated the meeting on the quotes received. The Committee was unable to make a final decision as one quote was incomplete. David also commented that the Parish Council would be unlikely to support the cost for 2021/22 as the budget allocated for the playing field was insufficient. It was AGREED to put on hold and seek to include in the parish council budget for 2022/23.
(c) New Bin
Jules confirmed that the bin approved at the last PFC has been fully costed and included as a matter for resolution at the Parish Council meeting on 25th May 2021. The bin will include a system to secure it to the ground for safety and to prevent theft/vandalism.
(d) New Signs
Jules informed the meeting that the most appropriate No Dogs signs for the playing field requested at the last meeting would be aluminium composite and that she had identified several online suppliers quoting around £25 per sign. It was AGREED that two signs were required to replace those currently on the pedestrian gate and post by the style and that Jules would provide Jane with the supplier details to make the purchase.
David provided an update on the netting behind the goal discussed at the last meeting. He has identified a suitable netting and post arrangement at an estimated cost of £150. It was AGREED that the materials will be brought by the PFC and Tony Walker will be approached by Jules to see if he could install by 26th June.
6. Grand Opening and Sports Day
(a) Organising Team Activities
Rosa reported the following activities:
• Joe and Peter will be running the games developed for the Village Show at the event
• Mark will be co-ordinating the 5-a-side football
• Paul Scholey is going to mark the lines on the football pitch
• James Scholey will organise the other sports/games for adults
• Emma, Rhea and Katie had offered to help out and Rosa is meeting them to discuss what they can do
• Jane Horton (Chair of Village Show Ctte) has also offered to help
Ideas for the event were discussed and it was AGREED that
• Tracey and Rosa will organise bunting for the event
• Rosa will provide a ribbon for the official opening
• FCC Communities Foundation rep will be asked to cut the ribbon
• David will host the event (opening speech)
• If available on the day, Guy will be available to provide support
• Jules will contact Lincolnshire Echo and other local publications to notify them of the event
• Rosa will do a programme for the event and circulate to the Ctte
• Face painting, ice cream van and prizes for children’s competitions will be sought
• There will not be a barbeque but afternoon teas will be available to buy
(b) Risk Assessment
The risk assessment was discussed and it was AGREED it would be completed by Jules and Rosa,
7. Items for inclusion on agenda for next meeting
The group agreed that a race night should be organised for November and this will be discussed at the next meeting.
Ideas for a PFC stand at the Village Show was discussed and it was AGREED that Tracey would ask the ice cream seller who did this previously if he is available.
8. Next Meeting
The next meeting will take place in the Village Hall at 7.30pm on Tuesday, 13th July 2021.
Minutes prepared by Jules Wilkins Parish Clerk