PFC Minutes February 2021
Scopwick and Kirkby Green
Playing Field Committee
MINUTES
Minutes of the online meeting held on the 23rd February 2021
1. Attendance
Present: David Nelson (Chairman), Rosa Nelson, Jane Drury, Mark Driver, Neil Gridley, Jill Moran, Jules Wilkins(Parish Clerk)
Apologies: Tracey Fenwick, Guy Harvey
David welcomed everyone to the meeting
2. Minutes
Minutes of the Parish Council Meeting held on the 10th November 2020 were APPROVED by the Chairman and he took the opportunity thank the organisers of the Scopwick Ramble.
3. Financial Report – Jane
Jane reported the current balance as £2899.81 and queried whether any costs are due from the PFC for the playing field work. Jill confirmed that all costs except turf were included in the grant application and award. Jules to check and confirm. David stated that he believed the Parish Council would cover the cost of the turf.
4. Inspection Report
Jill confirmed that she has continued to undertake monthly checks and sent reports to Jules. The bin in the playing field keeps filling with water and is in need of a new lid.
Jules reported that the 5-bar gate was in a poor state of repair, including a broken cross piece.
It was AGREED that Jules would obtain cost details for a new bin and gate.
5. Playing Field Development
• Update on completed and planned play equipment installation works
Jules provided an update on completion of phase 1 and phase 2 arrangements. The spare safety bolt covers requested have been provided and are with Jules. The new bark has been spread in the Toddlers area and is looking very good. The additional stepping logs required at the end of the net tunnel will be laid by Creative Play when they complete phase 2. Tony Walker had cleared the site ready for Creative Play installation w/c 8th March. Following the installation Tony will return to turf the area after which Creative Play will lay the grass matting. David confirmed that the additional stepping logs will be paid for from PFC accounts.
It was also AGREED that the area should be taped off for 2 weeks following turf laying to protect the turf.
• Additional exercise equipment
As Guy was not able to attend and present his proposal for additional exercise equipment there was a general discussion about what was suitable and what funding should be requested. David considered that £5-6k would be enough for the equipment. Some concern was expressed regarding whether the equipment would be used. Jill suggested contacted Cranwell Parish Council (who had installed similar equipment) to see how much theirs was used and whether they received a grant.
It was AGREED that Jules would contact Cranwell Parish Council to enquire. It was also suggested that community consultation would be appropriate (and could be required for any grant). It was AGREED that Rosa would explore Facebook polling options.
• New football goals
Mark confirmed he had circulated two quotes to members. The quotes were not for full size goals but were bigger than childrens’ ones.
Jules asked about safety as both ROSPA and the FA state that goals with wheels should be dismantled after use and not left unattended due to Health and Safety issues. Jill confirmed that this could be an issue as the Council is dependent on the ROSPA inspection to operate the park. Mark confirmed that the goals could be locked in place but this was to prevent theft not for safety.
The group discussed alternative ideas including establishing a number of ‘anchor points’ in the ground so goals could be moved round.
It was AGREED that Mark would enquire with the two quote providers what the Health and Safety implications of wheeled goals were.
6. Fundraising
• National Lottery Fund
Jules informed the meeting of the National Lottery Fund potentially available for playing field development (including the adult exercise equipment and football goads). The group agreed that the application should be supported and David AGREED to speak with Guy regarding the amount to be claimed and this would be circulated for approval before submission. Mark confirmed that Ange would be emailing Jules with some advice regarding strengthening the bid.
• Events
The group discussed the possibility of organised events as Covid restrictions ease. It was agreed that an event after 21st June would be suitable. A provisional date of 26th June was AGREED and ideas would be discussed at the next meeting, by which time more information about lockdown easing should be available.
7. Tree Works
Jules informed the meeting of the crown lifting work identified in the tree inspection by Philip Baumber for a number of trees in the playing field. David stated he was unsure that crown lifting was appropriate and AGREED to discuss this outside the meeting with Philip.
8. Items for inclusion on agenda for next meeting
Summer event planning (as per item 6)
9. Next Meeting Date
7.30pm, 20th April 2021. Village Hall (or Zoom if Covid restrictions still in place)
Minutes prepared by Jules Wilkins Parish Clerk