PFC Minutes November 2021
Scopwick and Kirkby Green
Playing Field Committee
MINUTES
Minutes of the meeting held on 8th November 2021 in Scopwick Village Hall
1. Present: David Nelson (Chairman DN), Rosa Nelson (RN), Jane Drury (JD), Mark Driver (MD), Jill Moran (JM)
Also present: Jules Wilkins (Parish Clerk & minute taker, JW)
David welcomed everyone to the meeting and apologies for absence were noted from Neil Gridley and Tracy Fenwick.
2. Minutes
Minutes of the Playing Field Committee Meeting held on the 13th July 2021 were APPROVED. DN provided updates on both outstanding actions. He will follow up the discussion with Mr Scholey regarding football posts available from Carres school. He also informed the group that the new bin for the playing field has not yet been installed. MD offered to help with the installation.
3. Financial Report
Jane provided the Treasurer’s Report. There have been several payments and credits and the current balance is £2589.24.
4. Inspection Report
The was a discussion about the recent RoSPA report. Although there were a number of points raised there were no high risk findings. JM informed the group that she had checked some of the findings (including loose bolts) and could find no evidence on the play equipment. It was agreed that a new cap is needed for one of the stepping logs. RN asked whether the Parish Council would be requested to fund a replacement gate. DN stated that this was not necessary, and the gate could be repaired with a new piece of wood across the top bar.
Action: JW to contact Playdales to source spare cap.
Action: DN to arrange repair of top bar of gate.
5. Playing Field Development Survey
JW informed the group that 22 responses had been received to date and the majority supported the adult play equipment and football pitch. The group was disappointed with the low response rate and DN stated that a funding bid should not be made until further survey work can be done in 2022. It was agreed that other than considering the football posts (agenda item 2) any other development should be put on hold until next spring when the Committee will carry out further survey work at the grand opening in May.
6. Fundraising
• Heath Farm Community Fund
Following discussion at the last Parish Council meeting, JW prepared examples of picnic tables that could be funded through the Community Fund. These were presented at the meeting and the group agreed to support 2 new tables to be included in the bid proposal at the next Parish Council meeting.
Action JW to include the tables identified in the bid at the next Parish Council meeting.
• Race Night
RN informed the group that arrangements were progressing well with a lot of tickets already sold and showed the group the race night card. The event has already raised £560 profit. It was agreed that a maximum of 75 tickets would be appropriate, and the group agreed arrangements for the evening. RN identified that further support would be appreciated and JW agreed to contact a new resident who is keen to get involved in the village.
Action: JW to contact resident re support for the event.
7. Items for inclusion on agenda for next meeting
It was agreed that the focus of the next meeting should be the rescheduled Grand Opening event on 7th May 2022. No additional items were identified.
8. Future Meetings
The next meeting will take place in the Village Hall at 7.30pm on Tuesday, 8th February 2022.
Minutes prepared by Jules Wilkins Parish Clerk